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1 Jun 2021

Full-Time Syngagogue Administrator

Congregation Shaarei Tefillah – Posted by shaareirecruiting  Newton, MA

Job Description

Congregation Shaarei Tefillah is a vibrant, medium-sized, Modern Orthodox congregation in Newton Centre, MA.  We are seeking a highly-motivated self-starter who is tech-savvy and detail-oriented to become our Synagogue Administrator. The synagogue administrator will work with our Rabbi, accounting/payroll service and lay leaders to manage the daily operations of the synagogue. A successful candidate must be a well-organized, customer service-oriented person who can work well with a team, communicate easily with others, and help create and maintain a secure, welcoming synagogue environment in which congregants feel their religious, social and communal needs are being addressed in a positive manner.

Responsibilities: The synagogue administrator will be responsible for:

  1. Reception:
  • Interacting daily with congregants, staff, and congregants of the larger community
  • Managing the “front desk” (e.g., answering all calls to the main line, manage the front door “buzzed” entry and receiving all walk-ins)
  • Assessing and addressing all inquiries/requests and forward to the appropriate parties as deemed necessary. Provide timely responses.
  1. Communications/Website:
  • Digital marketing: Weekly updating and maintenance of our synagogue website, creating and managing social media presence, sending emails to congregation on relevant programming.
  • Producing weekly synagogue announcements (reaching out to relevant stakeholders)
  • Updating and maintenance of synagogue databases and membership records
  • Managing synagogue mailings
  • Preparation of posters, flyers and ads for display in the synagogue, on the website, in social media, and to be used in email communication.
  1. Calendar Management:
  • Maintaining the synagogue calendar including kiddush sponsorships, lifecycle observances, educational events, classes, holiday schedules, youth activities and visiting scholars.
  • Working with families on scheduling lifecycle observances (e.g., bnei mitzvahs, baby namings, weddings, etc)
  • Support annual process for congregant renewal
  1. Facilities and office management:
  • Assisting with managing custodial contractor (including their schedule and coordinating set up for events) and overseeing ongoing building maintenance
  • Keeping track of and re-ordering office/janitorial/and food supplies.
  • Digitizing files and materials as necessary and building a repository for the information
  1. Programmatic and administrative support:
  • Provide administrative support for specific synagogue programming
  • Provide administrative support to rabbi, lay leadership and committees
  • Manage all vendor contracts.
  1. Financial and Membership Management
  • Coordinate with external contracted services, who handle our payroll and bookkeeping (A/P, A/R) functions; communicate with their representatives.
  • Coordinate donation process, interacting with donors, online system and with lay leaders to send acknowledgments for donations.
  • Process check deposits and credit card payments. Process and file payroll packages and checks for signature.
  • Oversee and ensure timely and proper input of financial transactions into applicable programs, including dues, pledges, payments, and vendor invoices.


  • Self-starter that takes initiative, identifies opportunities and problem solves on how to address issues.
  • Project management skills – ability to manage multiple priorities at once and coordinate diverse stakeholders to meet tight deadlines
  • Strong communication skills (both orally and in writing)
  • Knowledge/understanding of synagogue functions, Jewish rituals, life cycle events, holidays & customs
  • Computer skills, including, but not limited to, MS Word, Excel, PowerPoint, Google docs; experience with ShulCloud, or a similar membership management system, or track record of mastering new software.
  • Basic financial literacy
  • Strong interpersonal skills and customer service mentality
  • Ability to work independently and also effectively in teams
  • Organizational skills and high attention to detail
  • Experience with digital communications, including social media, digital marketing, email management
  • Must adhere to strict confidentiality, ability to recognize and handle confidential information in an appropriate manner.


Duration: Full-time

Preferred Experience: 2-3 years

Preferred Degree: Bachelors




How to Apply

For more information or to submit a resume please email  

Job Categories: Administrative. Job Types: Full-Time. Salaries: 60,000 - 80,000.

Job expires in 246 days.

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