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29 Apr 2013

Full-Time HR and Systems Administrator

Sotheby’s – Posted by Jewish Jobs New York, New York, United States

Job Description

Maintain Americas SAP employee database and provide administrative support to the HR department. Ensure all administrative processes run smoothly and the department is effectively supported at all times, providing an efficient and high level service to both internal and external clients.
Responsibilities

HR and Benefit Administration
• Assist new hire and termination processes as required;
• Produce termination letters, COBRA packages, all paperwork for SAP HR input.
• Responsible for adding/deleting individuals from the employee facebook etc.
• Prepare and circulate all notifications for new hires, terminations, transfers, etc.
• Act as department liaison with payroll.
• Provide general administrative support to the HR department, including, but not limited to, mail pick up, sorting and distributing; maintain personnel and benefit files, and all electronic files on departmental drive, ensuring quality and integrity of information and updated records.
• As the first point of contact for the HR department, direct and field employee inquiries as appropriate.  Including answering telephones for the department and helping with calendar maintenance for the Head of Department.
• Understand and follow Sotheby’s policies, including the Action Rules, House Rules, Conflict of Interest policy, Compliance policy, health and Safety, etc.
• Complete verbal and written employment verification requests.
• Administer Employee Programs (e.g. Health Club Memberships).
• Shared responsibility for department filing.
• Provide day-to-day administrative support to Benefits Manager and Analyst.
• Coordinate administration for the annual benefits open enrollment process.
• Assist with the organization of annual employee benefits fair.
• Assist with the administration required in preparation for the retirement savings meetings.
• Ad hoc projects as assigned.

System Administration
• Americas SAP administration
• Enter employee data into SAP for all Americas personnel actions, i.e. hire, transfer, termination, etc. and manage updates in position, salary planning as well as performance management
• Assist with HR reports needed within Americas HR and for other departments (annual/ad hoc compensation reports, performance management, turnover, organization charts, monthly headcount report, etc.)
• Performance management reporting
• Work with Global Compensation Analyst to ensure data integrity in Americas SAP HR system

Qualifications

• Highly organized and motivated administrator who enjoys working in a busy environment
• Calm under pressure, with a common sense approach and flexibility
• Strong attention to detail and precise follow-through
• Ability to perform multiple tasks simultaneously and efficiently meet constant deadlines
• Computer proficiency with Microsoft Office programs, with particular strengths in Word, Excel, and PowerPoint, and the ability to learn new systems
• Previous SAP experience strongly preferred
• Bachelor’s Degree

How to Apply

Please send your resume and cover letter to Recruitment.us@sothebys.com and make sure to lable the title in the email heading.

Job Categories: Business/Management, Indeed, and Other. Job Types: Full-Time.

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