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3 Jun 2021

Full-Time Director of Administration

Congregation Sha’ar Zahav – Posted by CSZ San Francisco, CA

Job Description

Director of Administration – Congregation Sha’ar Zahav

Founded in 1977 and rooted in our history as San Francisco’s gay and lesbian synagogue, we offer the warmth and comfort of chosen family. To that end, we embrace a diversity of individuals of all sexualities, genders, races and abilities. We welcome a diversity of families, including single members, interfaith, single-parent, and multicultural families.

 

Membership & Engagement

  • Work with Membership Committee and Rabbi to define outreach and community engagement strategy and goals
  • Develop strategies to recruit new members, retain current members and re-engage former members, and increase the sense of connection and satisfaction of the community overall and implement such strategies with the Manager of Community Engagement
  • Support clergy and Dir. Of Education in putting on holiday programming
  • Liaise with existing Sha’ar Zahav groups and committees and support them by promoting their initiatives and programming
  • Oversee member experience by midwifing new groups and committees that satisfy the needs and interests of the community
  • Conduct exit interviews with members when they choose not to renew; report findings to the appropriate committee(s)

 

Fundraising & Development

  • Work with Fundraising Committee to define the synagogue’s development strategy
  • Responsible for creating an annual development plan with seasonal campaigns and goals, consulting the Fundraising Committee
  • Implement the development plan
  • Provide performance data analysis to the Fundraising Committee for each fundraising campaign
  • Write grant proposals and reports in collaboration with lay-leaders, clergy and Dir. of Education
  • Implement donor stewardship and gift acknowledgement best practices

 

Marketing & Communications

  • Define the synagogue’s marketing strategy with the Rabbi and other designated lay leaders
  • Responsible for creating an annual marketing and communications plan, led by the synagogue’s marketing strategy
  • Work with lay leaders to create two seasonal marketing campaigns to increase the outreach of Sha’ar Zahav’s Siddur, and increase the synagogue’s revenue from sales
  • Develop strategies to build relationships with other organizations, and implement them with the Assistant Director
  • Procure the content for and publish regular Sha’ar Zahav electronic newsletters, as well as additional dedicated email campaigns to promote holidays, other special communications and fundraising campaigns
  • Manage the marketing budget
  • Liaise with Sha’ar Zahav lay leaders and guest speakers to create marketing materials to promote events and programs
  • Liaison with other Jewish organizations to co-present and co-sponsor events
  • Collaborate with the Jewish Gaily Forward newsletter team of lay leaders to provide content for the quarterly publication

 

Compliance

  • Maintain accurate records, including contracts, permits, forms, files and compliance documents (copier, boiler, etc).
  • Define facility compliance processes (health, environmental, safety, fire, earthquake, personal protective equipment, etc.), ensure they are up to date and implemented and schedule/conduct regular drills.

 

People Management

  • Create and maintain HR policies with the Personnel Committee to stay compliant with employment law
  • Supervises Assistant Director, and Bookkeeper and responsible for hiring and firing of Assistant Director and Facilities Staff.
  • Make updates to the employee manual as needed, in conjunction with the Personnel Committee
  • Coordinates annual reviews with Rabbi
  • Track professional development opportunities for the team
  • Marshal team-building opportunities by planning, with the Rabbi, an annual team retreat and occasional staff events
  • Maintenance of the overall culture of Sha’ar Zahav to make sure the staff represents and embraces the congregation’s values when they interact with members, guests, fellow Jewish organizations, vendors, etc.

 

Organization

  • Participate in meetings of the Va’ad
  • Provide monthly reports to the Va’ad
  • Conduct weekly staff meetings
  • While staffing the door or phones is not expressly in your job description, all staff will periodically need to fulfill these roles
  • Other duties as assigned.

 

 

Budget Management

  • Process expense requests and invoices
  • Code expenses and revenue for bookkeeper
  • Prints and signs checks
  • Monitors expenditures against budget, working with Treasurer and Director
  • Manage payroll

 

 

 

Salary:  $95,000 plus benefits.

How to Apply

Send resume and cover letter to Tiela Chalmers, Personnel Committee Chair, at tiela@acbanet.org.

Job Categories: Synagogue. Job Types: Full-Time. Salaries: 80,000 - 100,000.

Job expires in 353 days.

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