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20 Mar 2013

Full-Time Bookkeeper / Office Manager

Lombard Freid Gallery – Posted by Jewish Jobs New York, New York, United States

Job Description

Lombard Freid Gallery Seeks Bookkeeper / Office Manager.

International contemporary art gallery in Chelsea seeks qualified (3+ years experience) part-time Bookkeeper / Office Manager for 1-2 days / week, starting immediately.  This is an opportunity for the right candidate to work in a fast-paced arts environment with a professional team committed to an exciting international program of contemporary art exhibitions and projects.

Qualifications :
The ideal candidate should have experience managing all aspects of bookkeeping, accounting, and financial record-keeping, such as accounts payable, accounts receivable, billings, invoicing, bank reconciliation, expense management, and taxes.  Additionally, the candidate should have specific experience bookkeeping in an art gallery or similar environment.

The candidate must have expert knowledge of QuickBooks and Excel, excellent organizational skills, and attention to detail, as well as great interpersonal and communication skills.  The candidate should also have proficiency in a variety of computer software on the Mac platform, including Microsoft Office and FileMaker Pro.

Responsibilities include :
Managing all billing and invoicing for clients and vendors.
Overseeing and reconciling day-to-day accounts payable and receivable in Quickbooks.
Tracking artist statements, processing payroll, and filing quarterly taxes.
Preparing financial reports including weekly, monthly, and yearly budgets and statements.
Coordinating and managing banking and credit card transactions.
Maintaining records and maintenance contracts related to gallery renovations, repairs, and office equipment.
Maintaining liaisons with gallery insurance brokers—health, fine art, etc.
Reviewing all incoming mail related to finances and general administration.
Other general office management tasks as they need arise.

How to Apply

Please send a cover letter and your résumé to

Job Categories: Business/Management, Indeed, Non-Profit, and Other. Job Types: Full-Time.


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