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18 Jan 2013

Full-Time B’nei Mitzvah Coordinator

B’nei Mitzvah – Posted by Jewish Jobs New York, New York, United States

Job Description

B’nei Mitzvah Coordinator at Central Synagogue (123 East 55th St., New York, NY 10022-3502 • 212.838.5122 • www.centralsynagogue.org)

Job Summary — Coordinate and organize the B’nei Mitzvah program for the synagogue with special attention to collaboration with multiple departments with the institution. Work with B’nei Mitzvah families to help them feel supported through their B’nei Mitzvah journey on scheduling, tutoring and resources amongst other systems. This position requires the ability to balance the administrative tasks of the B’nei Mitzvah Program, and the general work of the clergy study, accomplishing all in a timely and accurate manner. This position requires strong judgment in prioritizing demands, attention to detail, ability to multitask, and clear communication as well as collaboration with the Clergy, Operations, Accounting Departments and the Religious School.

Department — Clergy Study

Reports to — Senior and Assistant Cantors. Also to Executive Assistant to the Senior Rabbi/Clergy Study Office Manager

Hours: During the school year — 10:00 am to 6:30 pm on Monday, Tuesday and Thursday. 9:00 am to 5:30 pm on Wednesday. 9:00 am to 4:30 pm on Friday. During the summer months — To be determined by the Executive Assistant to the Senior Rabbi. Full-time, Exempt and not eligible for OT. Expected to work High Holy Days.

Position Responsibilities: B’nei Mitzvah Coordinator — Organize and coordinate clergy component of the 4th, 5th and 6th grade B’nei Mitzvah programs in collaboration with the Religious School. Schedule Trope classes,  D’var Torah Workshops and B’nei Mitzvah Launch Dinners including but not limited to correspondence with families, creating materials for classes, working with operations for rooming, and coordination with Religious School. Schedule B’nei Mitzvah Clergy Appointments with Cantors and Rabbis including sanctuary rehearsals coordinating with operations, clergy calendars and families.

Coordinate and Schedule all B’nei Mitzvah tutoring appointments for students including acting as the liaison between parents and tutors when needed, tracking student progress and assessing tutoring calendar and needs. Partner with Human Resources to facilitate hiring of tutors including collection and submission of tutor timesheets. Maintain and update B’nei Mitzvah handbook on paper and electronically on the website in addition to expand web presence of B’nei Mitzvah Program on synagogue’s website. Create and maintain the B’nei Mitzvah master list, date calendar and Sanctuary rehearsal calendar including working with families on coordinating date assignments, releases and changes.

Act as point person for families regarding all B’nei Mitzvah questions, help manage expectations of families to help ensure congregant satisfaction throughout process. Coordinate with Membership and Accounting to record B’nei Mitzvah fees, payments, date assignments, date changes and date releases/member resignation.

Maintain B’nei Mitzvah supplies. Maintain the LCD board each week with service information. Intake of general Clergy study phone calls; screen calls and visitors for Clergy attention; disseminate information on Jewish holidays and practice. Shamashim (ushering):

manage Shamashim process including weekly Shamashim and for B’nei Mitzvah Families. Order of Service: responsible for gathering information for and creating the electronic version of the Order of Service for all worship experiences; coordinate with the Communications Department on its production weekly. Provide support for High Holiday projects as assigned including High Holiday Honors.

Provide support for other clergy study projects as assigned.

Scope of Responsibility — Knows the formal and informal inter-departmental and Synagogue goals, standards, policies and procedures. Is sensitive to the interrelationship of both people and functions within the Clergy Study and the Synagogue.

Decision Making — On an ongoing basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.

Communication — Ability to maintain privacy and confidentiality.

Requires good oral and written communication skills. Representation of the Rabbis and institution internally and externally. Will work collaboratively with other administrative staff within the Clergy Study to foster consistency in message and team work.

Position Requirements — A successful candidate must possess the ability to interpret and translate policy and procedure clearly, and in a personable and patient manner. Attention to detail and the ability to keep up with data entry is essential. A high level of organization is necessary, and the candidate must be able to prioritize and multi-task. Professionalism and maturity, demonstrated ability to lead, cooperation in a team atmosphere, a proactive attitude, and a strong work ethic are expectations for this position.

Strong written and oral communication a must. Strong Microsoft word, excel, outlook, powerpoint, quickbooks and database skills. Knowledge of synagogue life, Hebrew and Jewish ritual practice desired but not necessary.

Education — Bachelor’s degree required. Degree in administration or other relevant field preferred.

Experience — Minimum of five years equivalent work and project management experience preferred.

Salary — $55K annually plus benefits.

How to Apply

Application — To apply, please submit a resume, cover letter, writing sample and three references to jobs@censyn.org. Please reference “B’nei Mitzvah Coordinator” in subject line of your email. Incomplete applications will not be reviewed.

Job Categories: Indeed, Non-Profit, Other, and Synagogue. Job Types: Full-Time.

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