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24 Feb 2014

Full-Time AP / AR Supervisor

The Poel Group – Posted by Sarah New York, New York, United States

Job Description

Our client, a prestigious ecommerce company, is seeking an accounts payable / receivables representative.
The right individual is responsible for all aspects of the AP / AR, ensure that invoices are billed to the proper customer, generate billings in a timely manner and verify the accuracy of each invoice.

The Successful Candidate Will Be Able To:
Review, sort and match invoices and check requests. Prepare batches of invoices for data entry.
Set invoices up for payment.
Process checks requests.
Prepare and process accounts payable checks.
Reconciliation of payments.
Prepare analysis of accounts.
Monitor accounts to ensure payments are up to date.
Resolve invoice discrepancies.
Be accountable for vendor file maintenance.
Correspond with vendors and respond to inquiries.
Assist in month-end closing.
Responsible for performing and processing daily billings and validating billing data for any errors, revising as needed.
Maintain and update filing, mailing, and database systems.
Review data and other information relevant to billings and collections.
Process payments including cash, checks and credit card transactions.
Manage and coordinate outgoing mailings to customers including invoices attaching any additional or relevant documents.
Contact customers as needed to obtain or communicate account information and for collections.
Prepare itemized statements, bills, or invoices; and record amounts due for items purchased or services rendered.
Review documents such as purchase orders, sales tickets, charge slips, or work orders in order to compute fees and charges due.
Resolve discrepancies in accounting records.
Support service area credit and collection activities.

Demonstrated knowledge of and successful management of the accounts payable function.
Knowledge of general accounting procedures.
Knowledge of basic accounting computer applications.
Proficient in data entry and management.
1-3 years accounts payable and general accounting experience.
Attention to detail. Self-starter. Must possess a strong sense of integrity.
Possess the initiative to plan for and complete daily activities with minimal directions.
Dependable in attendance and job performance.
Adaptable and flexible.
Ability to handle multiple priorities under minimal supervision.
Ability to meet attendance, overtime, on-call, and other reliability requirements of the job.
Communicate effectively with strategic business units and their staff, both one-on-one and in group settings.
Excellent communication and organizational skills are required.
Proficient in Microsoft programs and computer accounting systems.
Responsible for effectively billing customers for materials and services on all work generated by the division.
Responsible for all aspects of the billing process – ensure that materials and services are billed to the proper customer.
Generate billings in a timely manner and verify the accuracy of each invoice.

How to Apply

Please email your resume to

Job Categories: Accounting/Finance. Job Types: Full-Time. Salaries: 40,000 - 60,000.


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